Minutes from 1/26/2020 Meeting
Arrowhead Riding Club
· Improvements- Randy B
o For 2020
§ Spray Weeds in the spring
§ TBD ( replace panels in the run back alley with matching lowered fence, CONX storage container for storing atv, wraps and club supplies, securely; using it as a crows nest; shelter over the cattle; water rights for the well)
o IN 2019
§ Taxes filed and paid
§ Electric and power poles moved into compliance
§ New Center fence out of drill pipe.
· Other- Group Discussion
o If fines that are not paid within the year, the club member is not in good standing for the next year. Fines will be issued to those who do not attended mandatory workdays.
o Fines for 2019 where $50 dollars for not showing up to help run the roping. It was proposed in 2020 that fee will increase to $100. The ATRCA Board Members will manage the events and work details and it will be texted to all those in the club.
o Opening five guest spots to potential members. These 1-year guest privileges will allow them to use the facility, cows, sled, attend ARC roping’s and such. However, they will not have voting rights but subject to the rules in the bylaws.
o The cost will be $1,200 and the spots to be voted on by the members.
· ACTRA and ARC roping - David Haskell
o The discussion to move inner club night to Monday, this was discussed to increase participation. Prizes where great.
· Financials- Blake B.
o Starting balance for 2019 $9,330.67 and ending balance for 2019 $10,810.54
· Nominations
o Secretary- Brad Beck nominated by Chris H. and 2nd by Randy B.
o Vice President- Josh Dansie nominated by Bryce D. and 2nd by Byron O.
o President- Randy Burnham nominated by Nick H. and 2nd by David D.
o President Elect- (TBD in Aprils meeting) by . and 2nd by .
o Board members
§ Tag Lunceford (Last year)
§ Cody Bradford (ACTRA/ARC) (Year 2 out of 3)
§ Chris Hanks (ACTRA/ARC) (Year 2 out of 3)
§ Bryce Davis (Year 1 out of 3)
· Steers – Blake B and Bryce D. (Negotiating with Cole C. same as last year). Paul Freed would match any offer if needed.
· Honorary Member- David H. and Randy B.
o Old timers in 2020:
o Old timers in 2019:
§
o Old timers in 2018:
§ Burke Ballard and Jason Christensen
o Old timers in 2017:
§ Kent Barber and Roger Hamlet
o Old timers in 2016:
§ Tadd Thorp and David Haskell
Members with $50 fines from 2019 ACTRA jackpots.
Landon Andrews
Daniel Whitelock
Jentry Youd
Jason Rindlisbacker
Jed Corless
Tyrell James
Chad Beck
Ryan Penrod
Clay Penrod
Colby Draper.
If you were at the jackpot, please Let Cody Bradford know, and he can credit you.
Minutes From 2/10/2019
Arrow Head Riding Club
· Improvements- Randy B
o For 2019
§ TBD
o IN 2018
§ New Pump
§ New Tractor
§ Move power to building and new switches and breaker
§ Install chute ramps and genie opener
§ Horn wraps and hot shots.
§ Rail added to top/side of return alley
§ New keys and locks.
· Other- Randy B.
o Changes to By-Laws: Club members in good standing can award their membership to a family member. The potential member will have to be voted in by the ARC club via “yes or no”.
o Talked about leasing spots to potential members and decided now is not the time.
· ACTRA and ARC roping - David Haskell
o See attached Motion to be proposed (below)
· Financials- Blake B.
o Starting balance for 2018 $15,275.80 and ending balance for 2018 $9,540.36
· Nominations
o Secretary- Blake Beck nominated by Sam L. and 2nd by Brock B.
o Vice President- David Haskell nominated by Randy B. and 2nd by Josh D.
o President- Randy Burnham nominated by David H. and 2nd by Sam L.
o President Elect- Matt Dale nominated by Cody B. and 2nd by Bryce D.
o Board members
§ Tag Lunceford (one years left)
§ Brad Beck (one years left)
§ Cody Bradford (ACTRA/ARC)
§ Chris Hanks (ACTRA/ARC)
· Steers – Blake B. (Negotiating with Cole C. same as last year)
· Honorary Member- David H. and Randy B.
o Old timers in 2019:
§
o Old timers in 2018:
§ Burke Ballard and Jason Christensen
o Old timers in 2017:
§ Kent Barber and Roger Hamlet
o Old timers in 2016:
§ Tadd Thorp and David Haskell
Arrow Head Riding Club Minutes from 1/31/2021
· Improvements- Randy B
o For 2021
§ Arena Project: Cover roping boxes and update the crow’s nest. Permit has been approved by the county. Materials have been ordered.§ Spray weeds in the Spring
§ TBD (fuel tank and fuel cell)
o IN 2020
§ Fixed fences by cropping panels
§ Mini-X was used to work on leveling out and doing work on the arena.
§ Power and Electrical work
§ 4-Wheeler is still getting worked on from previous damage
· Other- Randy B.
o In 2020 upgraded the water truck and sold the old one. Net club expense was about $750 for the new water truck
o For 2021 to cover the arena project there will be a special club assessment that will not exceed $250
o Look to continue the five leased spots to potential members. These spots will be filled by membership vote at the spring meeting
o Discussion about possible putting on additional ACTRA jack pots.
o Discussion on calls and interest from outside individuals and/or entities on wanting to rent the arena. Did have two events in 2020 that were primarily COVID related and not looking at renting the facility.
o Thanks to the Ballard’s for feeding the steers
o Use of the facility this past year was higher than normal due to COVID and the wear on equipment and other expenses were slightly higher.
o Spring meeting will look to have a discussion on some verbiage within the current Bylaws.
· ACTRA and ARC roping – Josh Dansie
o Had discussion on the moving of inner club night to Monday, this was discussed to increase participation. There was great turn out for the Monday night inter club roping this past year. Will likely look at keeping on Monday night for 2021.
· Financials- Brad B.
o Starting balance for 2020 $10,810.54 and ending balance for 2020 $24,184.40. Have paid $15,000 to Arena Project and $300 to Rocky Mountain Power. The starting 2021 bank account less prepaid expense items is $8,884.40.
· Nominations
o Secretary- Brad Beck nominated by Randy B. and 2nd by Chris H.
o Vice President- Josh Dansie nominated by Randy B. and 2nd by Matt D.
o President- Randy Burnham nominated by Roger H. and 2nd by Burke B.
o Board members
§ Burke Ballard nominated by Bryce and 2nd by Sam. Replace Tag
§ Cody Bradford(Year 2 out of 3)
§ Chris Hanks (Year 2 out of 3)
§ Bryce Davis ACTRA member
· Steers – Blake B and Bryce D. (Negotiating with Cole C. same as last year).
Arrowhead Riding Club Minutes from 1/16/2022
Improvements - Randy B
· 2021 Review. Completed some big projects this past year
· Arena Cover and electrical work - Thanks Cam and Brett, total approximately $38,000
· Sprayed and cleaned up thistle around the property - Thanks Chris Hanks and Bryce Davis
· Fixed up roof on the clubhouse - Thanks Hayden Barber
· Hauled off garbage from clubhouse clean up - Thanks Brock Bench and Dave Hood
· Cleaned up barbed wire from property - Thanks Jentry Youd
· Thanks to the Ballards for feeding and watering steers
For 2022
· Install new divider fence behind the arena cover and crows nest
· 4-wheeler is at Kenions for storage service and minor repairs
· Replacing bearings and fixing hydraulic leaks on the black widow
Randy - Proposal to end holding ACTRA jackpots for 2022
· Hard to get members to come and help support the jackpots that raise money for the entire club that have allowed us to keep dues low and pay for special projects.
· Could allow us to cut 5 steers out of the lease to reduce costs.
· *Members in attendance voted in favor of this proposal.
Randy - Proposal for a service project rule for members of the club
· Members will be required to work on projects throughout the year as directed by the presidency and board of directors.
· Members who refuse to complete projects as directed will be put on a membership[ probation for 1-year.
· If a member has 2 strikes in failing to complete service projects as directed they will be removed as an Arrowhead Riding CLub Member.
· *All members in attendance of the meeting voted in favor of this proposal
Randy - Motion to increase 2022 dues to $550 per member up from the current $350 per member
· Costs for operating items have continued to increase and dues have remained the same amount for close to 10 years.
· Bryce Davis 2nd motion to increase dues to $550 per member in 2022, all in attendance voted in favor of the increase
· 2022 dues will be $550 per member.
Randy - Will continue to offer the 5 spots for 1-year “members” who will have similar access as club members, but no ownership or voting rights.
· Several discussions on keeping the price at $1,200 per spot or looking at an increase.
· It was proposed by Cody that the 1-year spots will be set at $1,500 per person for 2022.
· Cody Bradford 2nd this motion
Randy - Opened up discussion for members children who are over 21 when there are no open spots available. Several ideas were thrown around, but will make a decision regarding this matter at a later date.
Financials - Brad B
· Starting bank balance as of January 2021 was $8,884.40 and ending balance for 2021 was $3,420.77. Had a negative net income of ($5,463.63) for 2021, but we have done several large projects that were made possible by special assessment and jackpot income.
· For 2022 will look into a prepaid fuel account with Westring Oil
Nominations
President - Currently Randy B
· For 2022 Brad nominated Randy as President and Mark H 2nd the nomination, no others were nominated and all voted in favor of Randy as President
Vice President - Currently Josh D
· For 2022 Mark nominated Josh as Vice President and Randy 2nd the nomination, no others were nominated and all voted in favor of Josh as Vice President
Secretary - Currently Brad B
· For 2022 Randy nominated Brad as Secretary and Bryce D 2nd the nomination, no others were nominated and all voted in favor of Brad as Secretary
Board Members -
· Bryce Davis will no longer be on the board as the ACTRA coordinator with the proposal of no ACTRA Jackpots in 2022. Thanks to Bryce for his help and hard work
· Cody Bradford has reached his 3 year limit as board member. Thanks to Cody
· Chris Hanks has reached his 3 year limit as board member .Thanks to Chris
· Burke Ballard will be in Year 2 in 2022.
New Board Members 2022
· Mark Haskell, nominated by Burke Ballard, 2nd by Chris Hanks, All voted in yes
· Cam Warner, nominated by Cody Bradford, 2nd by Bryce Davis, All voted yes
Steers - Bryce Davis, will get them from Cole again for 2022
______________________________________________________
ARC - 2023 Annal meeting -January 2, 2023
conducing Randy -President
Financial Report - Brad Beck
Steers-
They are going to be tough to find this year, but have some leads to work with, could lease from same guy as 2022
-Cattle- Bryce, Cody, Chis
2023 Projects -
Pipe Fence
-Underneath crows nest and between north and south pasture
-Archway - Rader will be responsible to make sure it gets done 2023
-Crows Nest - finish windows, look at cutting out cross braces
-Water Trough - build up somehow to not be a mud hole
-Spanish Fork City surplus sale on a black widow, keep an eye on
Repairs -
-Black Widow needs a rebuild
-Water Truck
-Tractor needs new clutch
-Clubhouse - roof has been worked on, but still needs some work
Weed Control -
So far been a wet year that will lead to increase in weeds and cheat grass, need to make sure to get it fled off before heads out.
- no outside feed to be brought in that has fox tail, causes lots of issues
- Chis has a large mower that could help keep it cleaned off in spring
1-Year Membership-
- Discuss offering 5 total 1-Year memberships spots - no issues with anyone that was in last year.
- All in favor to keep offering the 1-Year membership spots to 5 people
- Age of 1-year and other members kids to rope (kids can rope until they turn 22)
Intern
-Brennan Orton was the 2022 Intern, may have him again in 2023
Voting -
- President- Randy Burnham, nominated by Dave Haskell, 2nd by Brad Back, all were in favor
- Vice President- Dave Haskell, nominated by Randy Burnham, 2nd by Burke Ballard, all were in favor. (Vice President will handle Inter Club ropings, Dave will work with having his boys help handle these ropings)
- Secretary- Brad Beck, nominated by Randy Burnham, 2nd by Burke Ballard, all in favor.
Thanks to Josh Dansie for his work as previous Vice President and putting on the inter club ropings, appreciate his time and effort.
Dues for 2023 are $550 per member
1-Year membership dues are $1,500 each
· The 2024 ARC Annual Meeting was held on January 28, 2024 at the Arrowhead Vet Clinic
-Randy Burnham called the meeting to order at 7:05 and welcomed everyone that was there and thanked Mike for letting us use his facility for the meeting.
-Honorary Member buckle presentation was conducted for the 25 year members for: Randy Burnham, Josh Dansie and Monte Coburn
- The financial summary of the club was presented by Brad
- The taxes for the club were filed by Randy
- PROJECTS/REPAIRS 2023: Replaced the clutch in the tractor, finished some fencing and fixed the archway, spray weeds (thanks Chris & Nick), Fuel Pump replacement, leveled the arena.
-PROJECTS/REPAIRS 2024: Arena Lights (A few are in need of bulb replacement)
-CATTLE: 2023 steers were leased from Cole and they were great. Kept good feed and plenty of protein in front of them and they were strong through the year, will use Cole again for steers this upcoming year.
-Thanks to Brenan for keeping the steers fed throughout the year
-Thanks to Dave and his family for doing an awesome job on the inter-club ropings
-Thanks to Brad for keeping up on the financials for the club
-Bylaw Update: a member's son can rope under fathers membership until up to 21 years of age, after that they can pay dues and continue to rope until a membership spot becomes available.
-1-Year Memberships 2023: There were 5 spots that were filled in 2023 and are a good addition to the club. No issues reported
-2024 Proposal to Generate Club Momentum and Participation
- Currently a large portion of the current club members are not actively participating in inter-club ropings or even coming to the arena.
- Look to hold inter-club saddle series ropings (potentially 2 separate series with specific details, TBD by presidency and board) and hold inter-club ropings on Monday nights.
- Add a couple of additional 1-year membership spots and offer all spots at a $1,000 buy in as opposed to $1,500. Will offer around 7-8 membership spots and the 5 current members have a first right to continue membership, motion made and approved
- Motion and approval to purchase a new jackpot software system
VOTING:
-Secretary: Brad was nominated by Randy and seconded by Brock
-President: Randy was nominated by Brad and seconded by Josh
-Vice President: Dave was nominated by Randy and seconded by Bryce
-New Board Member: Chris Hanks nominated by Randy and seconded by Bryce, this will be Chris's 1st year on the board.
Thanks to Burk for serving on the board the past 3 years, the 2024 year will be the 3rd year that Mark and Cam will serve on the board
-Meeting Adjourned
The 2025 ARC Annual Meeting was held on February 16, 2025 at the Arrowhead Vet Clinic
-Randy Burnham called the meeting to order at 6:35 and welcomed everyone that was there and thanked Mike for letting us use his facility for the meeting.
-Honorary Member buckle presentation was conducted for the 25 year members for: Jed Corless, Brett Davis, Sam Lunceford and James Sullivan.
- The financial summary of the club was presented by Brad
- The taxes for the club were filed by Randy
- PROJECTS/REPAIRS 2024: Equipment Maintenance, Speakers, Water Tank, Roping Boxes. (Thanks to Tim, James and Matt). Landon Hanks cleaned up trash and hay strings, Jace Hanks drug the pastures, Bryce Davis leveled and rolled the arena to shed water during the winter.
-PROJECTS/REPAIRS 2025: Finish closing off crows nest, look at possibly doing an overhaul on the blackwidow
-CATTLE: 2025 steers were projected to be tough to come by for lease, the club was in a great spot financially to jump on an opportunity to purchase 25 head and they are already at the arena. Will look to resell them at the end of the year, need to make sure we take good care of them.
-Thanks to Brenan for keeping the steers fed throughout the year. For 2025 Luke Hanks will be the intern and take charge of feeding and watering the steers.
-Thanks to Dave and his family for doing an awesome job on the inter-club ropings, had great participation during 2024
-Thanks to Brad for keeping up on the financials for the club
-Bylaw Update: a member's son can rope under fathers membership until up to 21 years of age, after that they can pay dues and continue to rope until a membership spot becomes available.
-Bylaw Update: When a member is selling a horse a nonmember can be brought to the facility to try it, but do not abuse this privilege.
-1-Year Memberships 2024: There were 7 spots that were filled in 2024 at $1,000 and are a good addition to the club. No issues reported.
-Motion for 1-Year Memberships for 2025- due to increased cost of purchasing steers motion was passed to keep (7) 1-year spots with an increase in the dues to $1,500. (passed)
- Chad Coburn wants to have some interaction between roping clubs in the area by having some competitions between Arrowhead, Santaquin and Genola clubs.
- Members mind speaker volume and music when utilizing the facility. We need to be a good neighbor to those around us.
VOTING:
-Secretary: Brad was nominated by Randy and seconded by David
-President: Randy was nominated by Brad and seconded by Matt
-Vice President: Dave was nominated by Randy and seconded by Sam
-New Board Member: Nick Hanks was nominated by Bryce and seconded by Cody. Tim Pennington was nominated by Randy and seconded by Brad. This will be their 1st year.
Thanks to Mark and Cam for serving on the board the past 3 years. 2025 will be Chris Hanks 2nd year on the board.
-Meeting Adjourned